What is decommissioning?
Decommissioning is a process by which a business application, drive or system is removed from use in an organisation.
Applications, drives or systems are decommissioned when they are:
- replaced by a newer product
- obsolete - they no longer support the business process or the technology is no longer supported
- moved to another agency.
Recordkeeping requirements when decommisioning
Decommissioning applications or systems requires:
- appraisal - understanding the records in the application or system
- migration - extracting and transferring the records (if possible)
- ongoing management - if the records cannot be extracted and migrated, they should be adequately managed by the agency.
See the step-by-step below for further guidance on decommissioning.